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Best note-taking app for teams (2026)
Ranked for collaboration: real-time editing, sharing, permissions, and reliable cross-device sync.
Same public formula as every ranking — just reweighted to emphasize Feature depth, Cross-platform & sync, Collaboration for teams. How we score →
Top pick for teams
Notion
76
SoftwareScore for teams
An all-in-one workspace where notes, databases, and wikis live as flexible blocks — powerful and collaborative, with a learning curve and cloud lock-in.
Because teams weigh Collaboration, Feature depth, Cross-platform & sync most heavily, Notion comes out on top for this use.
See Notion → Runners-up for teams
2
Coda
Free · $12/mo · ★3.6 (1.6k)
A docs-meets-databases platform with powerful tables and automations — excellent for teams, lighter on data portability.
72
for teams
3
OneNote
Free · ★4.6 (2.0k)
Microsoft's free-form digital notebook — generous, flexible, and free, especially inside the Microsoft 365 world.
69
for teams
4
Obsidian
Free · $4/mo Sync · ★4.5 (2.4k)
A local-first markdown knowledge base with a huge plugin ecosystem — unmatched on data ownership, lighter on real-time collaboration.
67
for teams
5
Apple Notes
Free
Apple's free built-in notes app — instantly usable and reliable across Apple devices, limited beyond the ecosystem.
67
for teams